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Debit order integration: Step-by-step-guide
Step 1:
The client notifies WeconnectU that he has signed agreements with Netcash and would like to activate the integrated services to his account. WeconnectU activates this.
Step 2:
The client obtains relevant keys from Netcash relating to each Community and does setup on WeconnectU.
- https://help.netcash.co.za/docs/account-profile-2/netconnector/
- Navigate to options on Community and chooses “Integrations”
- Tick Netcash and save.
- Input relevant keys and save.
Step 3:
WeconnectU system will automatically create a Netcash debit order bank account.
Step 4:
The client sets up a default Debit Order Control Account under default billing accounts.
Step 5:
The client sets up debit order mandates for each customer in Finance – Setup Customer section
Step 6:
Submitting Debit Orders to Netcash
- Navigate to Overview > Finance > Netcash Debit Orders
- Select action date
- Select communities which debit orders you want to submit and submit batches.
Wait a couple of minutes to confirm batch has been authorized. See the status bar for reference.
Step 7:
Netcash will submit a statement file to WeconnectU on a daily basis
- Transactions will auto-allocate to customers
- Allocate disbursement amount on Netcash cashbook to debit order control account
- Allocate the disbursement amount received in the current account to the Debit Order control account
- This should zero the debit order control account
Step 8:
- Check recon on the Overview Netcash Debit Order page
- Drill-down functions to detail are provided for each reference