Sage VIP Payroll (Premier, Classic & Payroll Professional)
Our easy to use guide will get you up and running in no time!
Issuing a Service Key
Service Keys are a vital part of system security and should be treated with the utmost confidentiality.
Sage VIP Payroll & HR requires 2 service keys:
Add a Salary payments service key
Click on Account Profile.
Netconnector > Salary payments.
Complete the required fields.
Select the Sage VIP Payroll Salary Payments Postback URL.
Select Submit.
Add a Risk reports service key
Click on Account Profile.
Netconnector > Risk reports.
Tick the active tick box and insert an email address.
Choose the nominated enquirer.
Tick postback URL active.
Select the Sage VIP Payroll Postback URL.
Select Submit.
The service key is generated and emailed to the email address linked to the service key.
Note: The risk reports service key is not compulsory
Note:
Ignore errors – If selected, any validation errors in the batch are ignored and only successful transactions are processed.
Auto forward – If selected, the batch will be moved to the next valid pay date; if your current date selection is invalid – eg. Sunday or public holiday.
Lock batch on upload – If selected, the batch cannot be edited and changes must be made in the payroll and resubmitted.
Inserting a service key in VIP Payroll & HR
- Open your Sage VIP Payroll & HR software.
- Select Interfaces > Export Control > ACB.
3. Bank used for ACB processing select Netcash (Previously Sage Pay) from the dropdown menu
4. The screen will now refresh and allow you to insert your Netcash details.
5. Insert your:
- Netcash account number (found on the top right-hand side of your Netcash account online).
- Netcash Salary Payment service key (as issued here).
- Netcash Risk reports service key (optional)
Note: Credit Data in VIP and Risk Reports in Netcash are the same service.
Note:These service keys would also have been emailed to the address used to set the service keys up. Please store service key details safely.
- Click on Interfaces > Export data > ACB Payroll data.
- Select the action date. (the date must be future-dated)
Note: VIP only creates dated service payments. You can change the date and service in Netcash.
- Select Nett pay amount or Selected amount.
- Click Continue.
- Select run type, and click Continue.
6.The total Nett amount is displayed, select Close.
If you have another payroll to process, please select that payroll now. If you are finished and do not want to process any further batches, please select Close.
- The following dialogue will appear once the file/s have been successfully transmitted to Netcash. It might take up to 5 minutes depending on your internet speed and the file size. Please be patient.
- If you see this dialogue, the file was successfully sent to Netcash.
- Select OK.
- You may now authorise the payment batch on Netcash.
If you see below error, it means that the file could not be sent to Netcash due to a technical error, either with your software or your internet connection. Please go to the directory (usually C:\Premier) you defined in this guide and manually upload the file. Your Netcash Relationship Consultant will assist you with this process (Tel 0861 338 338).
Obtain a pre-authorisation report
- Select Services.
- Click on Payments from the dropdown menu.
- Click on Salaries > Salary batches.
- The list of salary batches will now be displayed.
To download your pre-authorisation report, click on Edit Clients on the left side of the salary batch that you require the report.
To download your salary batch report, click on the Download button above the right side of the table.
Your salary batch report will be displayed on the screen. Click on the Export icon and select the preferred format to download your report.
The batch will automatically start downloading and save in your default downloads folder.
Authorising a salary batch
- Select Services.
- Select Payments from the dropdown menu.
- Click on Salaries > Salary batches.
- The list of salary batches will be displayed.
Click the Authorise button next to the batch that you would like to process.
The confirm batch authorisation screen is displayed. This is a summary of the salary batch including charges, notifications and a choice of funding options:
Batch warnings -A batch warning button displayed in pink indicates warnings in the batch. Batch warnings will display info in the batch such as duplicate bank accounts and account details changed. You can choose to make corrections or proceed to authorise the batch without amendments.
Use the available balance if there is sufficient credit in your Netcash account.
Transfer funds if you need to fund the Netcash clearing account for payment.
Read and accept the terms and conditions, then select Authorise.
Should you select to pay using the Available balance option you will then be re-directed to the Confirm batch authorisations screen.
Insert the One Time Pin (OTP) sent to your cell number or Google authenticator pin.
Click OK.
Your salary batch is now authorised and will be scheduled to run on the selected date.
If you require additional authorises, the batch will be awaiting further authorisation – please inform the additional authorisers of this.
If you are paying using the Transfer funds option, you will be prompted to insert the following information:
The date when the transfer will be made.
The Netcash account you will be transferring to.
The amount to be transferred.
The extra fields are optional for reconciliation purposes.
Select Next.
Click on Print Report in order to obtain details of the Netcash clearing that you need to fund. Please ensure your transfer has the correct reference.
Click Authorise to confirm your bank transfer.
Insert the One Time Pin (OTP) sent to your cell number or Google authenticator pin.
Your Salary Batch is now authorised and will be scheduled to run on the selected date.
If you require additional authorises, the batch will be awaiting further authorisation – please inform the additional authorisers of this.
One Time Pins are session-based, which means that as long as you are logged in to your Netcash account, you can use the same OTP to authorise. Where multiple authorisations are required, only the first authoriser needs to insert the OTP.
Obtain a post-batch authorisation report
To obtain your post-batch authorisation report click on Services.
Click on Payments from the dropdown menu.
Click on Salaries > Salary batch reports.
The list of salary batches will now be displayed.
To download your Post-Authorisation Report, click on the printer on the left side of the Salary Batch report
Click on the Export icon.
Select your preferred format to download your report.
The batch will automatically start downloading and save in your default downloads folder.
Need more assistance?
Contact your Relationship Consultant on 0861 338 338 or email us on support@netcash.co.za
